Commercial Documents
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Commercial Documents

Commercial Documents

  • There is no need to take an appointment. Applicants could visit The Consulate on any working day between 9:30 AM - 12:30 PM. The service will be on first come first serve basis.
  • Commercial Documents need to be notarized and Apostilled
  • Apostille Convention: the Hague Convention, to which India and USA are signatories, abolishes the requirement of legalization for Foreign Public Documents. With the certification by the Hague Convention 'Apostille', the document is entitled to recognition in India and vice versa and no certification by the Embassy/Consulates of India is required. The convention applies to public documents which have been executed in the territory of one Contracting State and which have to be produced in the territory of another Contracting State.
  • However in many places in India, they would easily recognize the attestation by the Indian Embassy/Consulate and hence may ask for attested copy despite the document already being apostilled. Hence, to avoid any inconvenience, if you wish to have the apostilled document also attested by the Consulate, you may apply to the Consulate.
  • The Consulate will attest the documents only after they have been first notarized and then apostilled by the state authorities concerned in the US. Apostilling is done at the offices of the Secretary of State where the applicant resides. For details, please check the state government’s websites.
  • The Consulate reserves the right to reject attestation of documents the contents of which are objectionable or contrary to the Rules.

 

Applying In Person

Supporting Documents:
Carry originals of all the supporting documents to be presented to the Consular Officer (photocopies of which are to be attached with the application). In case you are not able to present the original documents at the counter bring notarized copy of documents being attached to the application. Ensure that notarized copy is legible, otherwise Consulate may ask to see the original. However, the passport and the apostilled document (which is to be attested) should be presented in original.

Fee:
A non-refundable fee of $53 (fifty three) per attestation.
If you would like to receive the attested documents back through mail, send a traceable pre-paid return mailing envelope (USPS 'Express Mail' or FEDEX etc.) 

Fees should be paid through Money order or Cashiers’ cheque drawn in favor of the ‘Consulate General of India, Chicago.’ Cash is accepted only when applying in person. Personal cheques, debit cards, credit cards or other banking instruments are not accepted.

Applying by Mail:

Mailing Address:
Consulate General of India, Chicago
455 North Cityfront Plaza Dr.
NBC Tower, Suite 850
Chicago, IL 60611


Supporting Documents:
Photocopy of all 
supporting documents should be notarized and attached to the application. Do not send any original documents except the PASSPORT and theapostilled document to be attested.

Fee:
A non-refundable fee of $53 (fifty three) per attestation.
If you would like to receive the attested documents back through mail, send a traceable pre-paid return mailing envelope (USPS 'Express Mail' or FEDEX etc.) 


Fees should be paid through Money order or Cashiers’ cheque drawn in favor of the ‘Consulate General of India, Chicago.’ Personal cheques, debit cards, credit cards or other banking instruments are not accepted.

How to Apply:

  • Miscellaneous Services Form - Download the Miscellaneous Application form and complete the application form.
  • Attach the following documents with the application form:
  • Photocopies of current passports (either Indian or US). Person applying for attestation on behalf of the company should provide copy of his/her passport
  • Copy of visa in case of Indian passport holders.


Proof of current US residence address: (copy of any one of the following) :

  • U.S Driving license.
  • PG&E, Water or landline telephone bill displaying applicant’s address
  • House Lease Agreement
  • State Identification Card
  • Note: Bank/credit card/mobile phone statements are not accepted as residence proof

In case the Consulate receives applications with incomplete documentation, the same would be sent back unprocessed in the return envelope sent by the applicant

  • Business registration certificate
  • Note: Bank/credit card/mobile phone statements are not accepted as residence proof
  • Commercial Documents need to be notarized and Apostilled by the Secretary of State where the company is incorporated. Send original and a copy of the document to be attested

In case the Consulate receives applications with incomplete documentation, the same would be sent back unprocessed in the return envelope sent by the applicant.

Processing Time:

  • Applying in person:

o    Same day (delivery of attested documents between 3:30-5:00 pm)

  • Applying by mail:

o    10 (ten) business days excluding the time taken in mail

 

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